{"id":3741,"date":"2021-10-18T15:48:46","date_gmt":"2021-10-18T07:48:46","guid":{"rendered":"http:\/\/activity2.sa.ntnu.edu.tw\/?page_id=3741"},"modified":"2025-07-17T14:57:19","modified_gmt":"2025-07-17T06:57:19","slug":"administrativeprocess","status":"publish","type":"page","link":"https:\/\/activity.sa.ntnu.edu.tw\/en\/administrativeprocess\/","title":{"rendered":"Club Administrative Procedures"},"content":{"rendered":"<h1 class=\"wp-block-heading has-ast-global-color-3-color has-text-color translation-block\"><img width=\"40\" height=\"40\" class=\"wp-image-4040\" style=\"width: 40px\" src=\"https:\/\/activity.sa.ntnu.edu.tw\/wp-content\/uploads\/2021\/11\/\u661f.png\" alt=\"\">Instructions for Using the Club System<\/strong><\/h1>\n\n\n\n\n\n<div class=\"wp-block-file\"><a id=\"wp-block-file--media-420ff8b3-8171-439c-ba1f-891cc44687d3\" href=\"https:\/\/activity.sa.ntnu.edu.tw\/wp-content\/uploads\/2025\/05\/Student-Club-System114.05.pdf\">Student Club System(114.05)<\/a><a href=\"https:\/\/activity.sa.ntnu.edu.tw\/wp-content\/uploads\/2025\/05\/Student-Club-System114.05.pdf\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-420ff8b3-8171-439c-ba1f-891cc44687d3\">\u4e0b\u8f09<\/a><\/div>\n\n\n\n<h1 class=\"wp-block-heading has-ast-global-color-3-color has-text-color\"><img loading=\"lazy\" decoding=\"async\" width=\"40\" height=\"40\" class=\"wp-image-4119\" style=\"width: 40px;\" src=\"http:\/\/activity.sa.ntnu.edu.tw\/wp-content\/uploads\/2021\/11\/\u793e\u5718\u8ca0\u8cac\u4eba\u6539\u9078.png\" alt=\"\"><strong>Club Leaders Election<\/strong><\/h1>\n\n\n\n\n\n<ol class=\"wp-block-list\">\n<li>Information Input: After the election, the new club leader should log in to the <strong>\u201c<a href=\"https:\/\/iportal.ntnu.edu.tw\/ntnu\/\" title=\"\">NTNU Information Portal<\/a>\u201d<\/strong> \u2192 <strong>\u201cStudent Clubs Information System\u201d<\/strong> \u2192 <strong>\u201cClub Leader Information Input\u201d<\/strong>. Once completed, please inform the counselor of student\u2019s club<\/li>\n\n\n\n<li>Reference: <strong>\u201cStudent Club System User Manual\u201d<\/strong><\/li>\n\n\n\n<li>Deadline for Submission: 31\/07\/2025<\/li>\n<\/ol>\n\n\n\n<h1 class=\"wp-block-heading has-ast-global-color-3-color has-text-color\"><img loading=\"lazy\" decoding=\"async\" width=\"40\" height=\"40\" class=\"wp-image-4120\" style=\"width: 40px;\" src=\"https:\/\/activity.sa.ntnu.edu.tw\/wp-content\/uploads\/2021\/11\/\u793e\u5718\u8ca0\u8cac\u4eba\u7814\u7fd2\u71df\u5831\u540d.png\" alt=\"\"><strong>Club Leaders Camp Registration<\/strong><\/h1>\n\n\n\n\n\n\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Camp Dates:<\/strong> June 10 to June 13, 2025<\/li>\n\n\n\n<li><strong>Participants:<\/strong> The primary participants are club leaders. There is no fee required.<\/li>\n\n\n\n<li><strong>Registration Method:<\/strong> Log in to the &#8220;Student Club System&#8221; \u2192 &#8220;Club Leader Login&#8221; \u2192 &#8220;Club Leaders Workshop Registration&#8221;<\/li>\n\n\n\n<li>For any inquiries, please contact Mr. Yan-Ting Chen at (02) 7749-1067.<\/li>\n<\/ol>\n\n\n\n<h1 class=\"wp-block-heading has-ast-global-color-3-color has-text-color\"><img loading=\"lazy\" decoding=\"async\" width=\"40\" height=\"40\" class=\"wp-image-4122\" style=\"width: 40px;\" src=\"http:\/\/activity.sa.ntnu.edu.tw\/wp-content\/uploads\/2021\/11\/\u793e\u5718\u7e3d\u89bd\u8cc7\u6599\u586b\u5beb.png\" alt=\"\"><strong>Club Overview Information Form Filling<\/strong><\/h1>\n\n\n\n\n\n\n\n\n\n\n\n<ol class=\"wp-block-list\">\n<li>Submission of Information: 3 club-related photo.<\/li>\n\n\n\n<li>Information Modification: Please log in to the <strong>\u201c<a href=\"https:\/\/iportal.ntnu.edu.tw\/ntnu\/\" title=\"\">NTNU Information Portal<\/a>\u201d<\/strong> \u2192 <strong>\u201cStudent Clubs Information System\u201d<\/strong> \u2192 <strong>\u201cClub Leader Login\u201d<\/strong> \u2192 select <strong>\u201cClub Overview\u201d <\/strong>to review and edit the information.\n<ul class=\"wp-block-list\">\n<li>Submission Procedure: Please upload the soft copy to the Extracurricular Activities Group&#8217;s Network Attached Storage (NAS) server: <a href=\"http:\/\/NTNUSAEAO.quickconnect.to\/sharing\/EyJ4lhZKl\" target=\"_blank\" rel=\"noopener\" title=\"\">http:\/\/NTNUSAEAO.quickconnect.to\/sharing\/EyJ4lhZKl<\/a> .<\/li>\n\n\n\n<li>Photo Upload Format: Landscape-oriented and clear JPEG, PNG files.<\/li>\n\n\n\n<li>Photo Selection: It is best to use images that can represent the activities of the club.<\/li>\n\n\n\n<li>File Naming Rules: club number_club full name_ photo number\u3010Example\uff1a1101_NTNU Youth News Club 01\uff08Photos of the large-scale event organized by the club\uff09\u3011.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Deadline for Submission: 21\/07\/2025<\/li>\n<\/ol>\n\n\n\n<h1 class=\"wp-block-heading has-ast-global-color-3-color has-text-color\"><img loading=\"lazy\" decoding=\"async\" width=\"40\" height=\"40\" class=\"wp-image-4117\" style=\"width: 40px;\" src=\"http:\/\/activity.sa.ntnu.edu.tw\/wp-content\/uploads\/2021\/11\/\u793e\u5718\u8fce\u65b0\u7cfb\u5217\u6d3b\u52d5.png\" alt=\"\"><strong>Club Festival<\/strong><\/h1>\n\n\n\n\n\n\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Event Period:<\/strong> August 26 to September 5, 2025<\/li>\n\n\n\n<li><strong>Event Details:<\/strong> Relevant information will be provided during the Club Leader Camp<\/li>\n\n\n\n<li>For any inquiries, please contact Mr. Jing-Yao Su at (02) 7749-1072.<\/li>\n<\/ol>\n\n\n\n<h1 class=\"wp-block-heading has-ast-global-color-3-color has-text-color\"><img loading=\"lazy\" decoding=\"async\" width=\"40\" height=\"40\" class=\"wp-image-4121\" style=\"width: 40px;\" src=\"http:\/\/activity.sa.ntnu.edu.tw\/wp-content\/uploads\/2021\/11\/\u793e\u5718\u90f5\u5c40\u5e33\u6236\u53ca\u5370\u9451\u7ba1\u7406.png\" alt=\"\"><strong>Club Post Office Account and Seal Management<\/strong><\/h1>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n<ol class=\"wp-block-list\">\n<li>Please proceed with the process of changing the person in charge of the club&#8217;s postal savings account before club handover.<\/li>\n\n\n\n<li>Relevant Documents Download: Our group website <a href=\"https:\/\/activity.sa.ntnu.edu.tw\/en\/downloads\/\" title=\"\">\u3010<strong>Downloads<\/strong>\u3011<\/a>\u2192 \u3010<strong>Club\u3011Financial Related<\/strong>\n<ul class=\"wp-block-list\">\n<li>Newly Formation Club: download <strong><a href=\"https:\/\/activity.sa.ntnu.edu.tw\/wp-content\/uploads\/2025\/05\/\u90f5\u5c40\u5132\u91d1\u5e33\u6236\u958b\u7acb\u7533\u8acb\u8868\u65b0\u8a2d\u7acb\u793e\u5718\u82f1.odt\" title=\"\">\u201cApplication for Club Opening a Postal Passbook Savings Account\u201d<\/a><\/strong><\/li>\n\n\n\n<li>Club Handover: download <strong><a href=\"https:\/\/activity.sa.ntnu.edu.tw\/wp-content\/uploads\/2025\/05\/\u5b78\u751f\u793e\u5718\u7db2\u8def\u90f5\u5c40\u7533\u8acb\u8b49\u660e\u66f8\u82f1.pdf\" title=\"\">\u201cApplication for Changing Club Responsible Person of Postal Passbook Savings Account\u201d<\/a><\/strong><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>The Procedures are as Follows:\n<ul class=\"wp-block-list\">\n<li>Postal account holder name remains unchanged: fill out<strong><a href=\"https:\/\/activity.sa.ntnu.edu.tw\/wp-content\/uploads\/2025\/05\/\u5b78\u751f\u793e\u5718\u7db2\u8def\u90f5\u5c40\u7533\u8acb\u8b49\u660e\u66f8\u82f1.pdf\" title=\"\"><strong> <strong>the application form (sign and seal)<\/strong><\/strong> <\/a><\/strong> \u2192 submit to counselor of student\u2019s club<\/li>\n\n\n\n<li>Changing the club leader\u2019 name on the postal account holder: fill out <strong><a href=\"https:\/\/activity.sa.ntnu.edu.tw\/wp-content\/uploads\/2025\/05\/\u5b78\u751f\u793e\u5718\u7db2\u8def\u90f5\u5c40\u7533\u8acb\u8b49\u660e\u66f8\u82f1.pdf\" title=\"\">the application form (sign and seal)<\/a><\/strong> \u2192 submit to counselor of student\u2019s club for stamping \u2192 go to the post office to exchange \u2192 copy the cover of the new post office passbook \u2192 submit the cover of the new post office passbook to counselor of student\u2019s club<\/li>\n\n\n\n<li>Newly Formation Club: fill out<strong>  <strong><a href=\"https:\/\/activity.sa.ntnu.edu.tw\/wp-content\/uploads\/2025\/05\/\u90f5\u5c40\u5132\u91d1\u5e33\u6236\u958b\u7acb\u7533\u8acb\u8868\u65b0\u8a2d\u7acb\u793e\u5718\u82f1.odt\" title=\"\">the application form (sign and seal)<\/a><\/strong><\/strong> \u2192 submit to counselor of student\u2019s club for stamping \u2192 open an account at a post office \u2192 submit the cover of the new post office passbook to counselor of student\u2019s club<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Date of Processing: 01\/08\/2025 to 19\/09\/2025 (Please reserve time for the processing schedule of the post office and the Extracurricular Activities Office.)<\/li>\n<\/ol>\n\n\n\n<h1 class=\"wp-block-heading has-ast-global-color-3-color has-text-color\"><img loading=\"lazy\" decoding=\"async\" width=\"40\" height=\"40\" class=\"wp-image-4118\" style=\"width: 40px;\" src=\"http:\/\/activity.sa.ntnu.edu.tw\/wp-content\/uploads\/2021\/11\/\u793e\u5718\u6307\u5c0e\u8001\u5e2b\u8058\u4efb.png\" alt=\"\"><strong>Appointment of Club Advisor<\/strong><\/h1>\n\n\n\n\n\n\n\n\n\n<ol class=\"wp-block-list\">\n<li>Please proceed with the appointment and recommendation of the club advisor in accordance with <strong>Article 14, Chapter 3 of the<a href=\"https:\/\/activity.sa.ntnu.edu.tw\/wp-content\/uploads\/2025\/05\/Regulations-Governing-the-Guidance-of-Student-Clubs.pdf\" title=\"\"> <em>Regulations Governing the Guidance for Student Clubs at National Taiwan Normal University<\/em> <\/a><\/strong>after the club election is completed.<\/li>\n\n\n\n<li>Submission of documents:\n<ul class=\"wp-block-list\">\n<li>Re-election: Please log in to the <strong>\u201c<a href=\"https:\/\/iportal.ntnu.edu.tw\/ntnu\/\" title=\"\">NTNU Information Portal<\/a>\u201d<\/strong><a href=\"https:\/\/www.ntnu.edu.tw\/static.php?id=student\" title=\"\"> <\/a>\u2192 <strong> \u201cStudent Clubs Information System\u201d<\/strong> \u2192 <strong>\u201cClub Leader Login\u201d<\/strong> \u2192 register the club advisor&#8217;s basic information\u2192 print it out and have the advisor sign for confirmation \u2192 submit it to counselor of student\u2019s club<\/li>\n\n\n\n<li>New Appointment and Reappointment: Follow the same steps above (If the advisor is from outside the school, please also attach a copy of their ID card -front and back page, proof of education, and bank account information)<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>The date of processing: 01\/08\/2025 to 19\/09\/2025 (Please reserve a schedule for the advisor&#8217;s signature.)<\/li>\n<\/ol>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><\/p>","protected":false},"excerpt":{"rendered":"<p>\u793e\u5718\u7cfb\u7d71\u64cd\u4f5c\u8aaa\u660e \u793e\u5718\u8ca0\u8cac\u4eba\u6539\u9078 \u793e\u5718\u8ca0\u8cac\u4eba\u7814\u7fd2\u71df\u5831\u540d \u793e\u5718\u7e3d\u89bd\u8cc7\u6599\u586b\u5beb \u793e\u5718\u8fce\u65b0\u7cfb\u5217\u6d3b\u52d5 \u793e\u5718\u90f5\u5c40\u5e33\u6236\u53ca\u5370\u9451 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